Regulation & Licensing

Regulatory Guides

The following guides have been developed to assist both applicants and licence holders achieve compliance with the ARPANS Act and Regulations.

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Applying for a licence

The following guides have been developed to assist Commonwealth entities or Commonwealth Contractors who wish to apply for a licence.

REGULATORY GUIDE: How to Apply for Source Licence:
PDF 376 kb | RTF 804 kb - (May 2016)

REGULATORY GUIDE: How to Apply for a facility licence for a Prescribed Radiation Facility:
PDF 452 kb | RTF 533 kb - (May 2016)

REGULATORY GUIDE: How to Apply for a facility licence for a Nuclear Installation:
PDF 404 kb | RTF 504 kb - (May 2016)

Construction of an item important for safety

This guide is provided to assist facility licence holders request approval under Regulation 54 for construction of an item important for safety.

REGULATORY GUIDE: Construction of an item important for safety:
PDF 378 kb | RTF 521 kb - (January 2016)

Disposal or transfer of controlled apparatus and controlled material

This guide provides information on how to apply for approval to dispose of controlled apparatus or controlled material or transfer controlled apparatus or controlled material out of Commonwealth jurisdiction.

REGULATORY GUIDE: Transfer or disposal of sources:
 PDF 352 kb | DOC 174 kb - (August 2015)

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Frequency of calibration of radiation monitoring instruments

This guide provides expectations for the frequency of calibration of radiation detection instrumentation.

REGULATORY GUIDE: Frequency of Calibration of Radiation Monitoring Instruments:
PDF 27 kb | RTF 560 kb - (January 2013)

Graded response to non-compliance

This document provides guidance on ARPANSA’s graded and risk-based approach to compliance and enforcement.

REGULATORY GUIDE: Graded Response to Non-Compliance:  
PDF 310 kb | DOCX 83 kb - (August 2016)

Holistic safety

This document provides guidance to support licence holders using a holistic approach to manage the safety of their operations.

see: Holistic Safety

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How to determine when a change has significant implications for safety – Regulation 51

This guide is provided to assist licence holders determine whether or not a relevant change has significant implications for safety and must therefore have the prior approval of the CEO of ARPANSA under Regulation 51.

REGULATORY GUIDE: Regulation 51 - How to determine when a change has significant implications for safety  
PDF 336 kb | RTF 349 kb - (July 2015)

How to determine if a Class 1M and Class 2M laser product is a controlled apparatus

This guide is provided to assist owners of Class 1M and Class 2M laser products determine if a source licence is required.

REGULATORY GUIDE: How to determine if a Class 1M and Class 2M laser product is a controlled apparatus:
PDF 290 kb | RTF 474 kb - (May 2016)

How to determine whether a UV source is a controlled apparatus

This guide is provided to assist controlled persons determine whether a UV source falls within the definition of a controlled apparatus under the ARPANS regulations. It is valid for both pulsed and continuous sources of ultraviolet radiation where the exposure duration is not less than 0.1 ms. It does not apply to ultraviolet lasers.

REGULATORY GUIDE: How to determine whether a UV source is a controlled aparatus:
PDF 125 kb | RTF 880 kb - (February 2012)

The UV Emitting Apparatus - Case Studies is a supplement to the Regulatory Guide and contains a selection of case studies of typical UV apparatus to provide a general understanding of the hazards associated with this type of apparatus and assist in determining whether it is controlled apparatus.

CASE STUDIES: UV Emitting Apparatus
PDF 421 kb | DOC 442 kb - (March 2012)

How to determine whether a RF source is a controlled apparatus

This guide is provided to assist controlled persons determine whether a RF source falls within the definition of a controlled apparatus under the ARPANS regulations. In particular, it clarifies conditions and defines terms used in Regulation 4.

How to determine whether a RF source is a controlled apparatus
PDF 510 kb | RTF 1,687 kb - (March 2012)

How to seek an exemption from a licence

Division 1 of the Australian Radiation Protection and Nuclear Safety Act 1998 prohibits activities in relation to controlled facilities, controlled apparatus and controlled material unless authorised by a licence, or exempted by the Regulations. Part 1 of Schedule 2 to the Regulations describes dealings that are exempt. Under regulations 37 & 38 the CEO of ARPANSA may declare, on a case by case basis, a certain conduct or dealing to be exempt. This document provides guidance on how to seek such an exemption.

REGULATORY GUIDE: How to seek an exemption from a licence:
PDF 177 kb | RTF 3677 kb - (May 2015)

How to seek prior approval to dispose of controlled apparatus or controlled material

Under subregulation 53(1), a licence holder must have prior approval from the CEO of ARPANSA to dispose of any controlled apparatus or controlled material. Disposal for the purpose of regulation 53(1) is regarded as (i) destruction of controlled apparatus, or (ii) where regulatory control of controlled apparatus or controlled material passes from the Commonwealth to another jurisdiction. For further information on disposal please refer to the regulatory guide.

See: Disposal of controlled apparatus and controlled material

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Human Security Screening Using Ionising Radiation

This regulatory guide relates to human imaging for security screening purposes using ionising radiation. Activities that cause humans to be exposed to ionising radiation need to be justified and optimised. Download the guidance and find out more about the Regulatory Guide is available via the link below:

REGULATORY GUIDANCE: Human Imaging for Security Screening Purposes Using Ionising Radiation - (December 2014)

Licence conditions & practices to be followed - extracts from the Act and Regulations & practices to be followed

All licences issued by ARPANSA are subject to licence conditions from both the Australian Radiation Protection and Nuclear Safety Act 1998 and Australian Radiation Protection and Nuclear Safety Regulations 1999.  The extracts in this document are provided for easy reference.

REGULATORY GUIDE: Licence conditions & practices to be followed - extracts from the Act and Regulations:
PDF 351 kb | RTF 370 kb - (December 2015)

Licence Merger Process

This guidance is provided to assist licence holders who wish to merge two or more licences as a result of an organisational change.

REGULATORY GUIDE: Licence Merger Process:
PDF 193 kb | RTF 322 kb - (December 2014)

Licensing of radioactive waste storage and disposal facilities

This guide is provided to assist applicants who wish to make an application to site, construct, operate, and decommission or close a storage or disposal facility for radioactive waste. See Regulatory Guidance for Radioactive Waste Storage and Disposal Facilities for more detailed information about this guide, including its development and the public consultation process.

REGULATORY GUIDE: Licensing of Radioactive Waste Storage and Disposal Facilities v2:
PDF 890 kb | RTF 5.5 mb - (March 2013)

Periodic Safety and Security Review for Research Reactors

This joint publication provides guidance for facility licence holders on the information ARPANSA and ASNO expect to be included in a periodic safety and security review (PSSR) of the ongoing operation of a research reactor.

REGULATORY GUIDE: Periodic Safety and Security Review for Research Reactors:
PDF 573 kb | RTF 1,789 kb - (April 2016)

Plans and arrangements for managing safety

This guide sets out the requirements that should be demonstrated in an applicant’s or licence holder’s plans and arrangements. It may also assist licence holders in their review of plans and arrangements required under Regulation 50.

REGULATORY GUIDE: Plans and Arrangements for Managing Safety:
PDF 461 kb | RTF 923 kb - (February 2017)

Possess or Control of a Controlled Facility, Controlled Apparatus or Controlled Material

This document describes the purpose of a Possess or Control licence and the principles that determine the scope of activities that should be undertaken by a licence holder during a period of 'possess or control'.

REGULATORY GUIDE:
Possess or Control of a Controlled Facility, Controlled Apparatus or Controlled Material
:
PDF 277 kb | DOC 248 kb - (October 2014)

Regulatory assessment criteria for the design of new controlled facilities and modifications to existing facilities

This regulatory guide describes the criteria used in the assessment of a licence application to construct a controlled facility and in the assessment of submissions for approval to make modifications to licensed facilities. This guide supplements the Regulatory Assessment Principles for Controlled Facilities (RAPs).
Note: This document has been earmarked for revision.  However, the principles remain relevant and should continue to be used until the document is updated.

REGULATORY GUIDE: Regulatory Assessment Criteria for the Design of New Controlled Facilities and Modifications to Existing Facilities
PDF 283 kb | DOC 1,420 kb

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Regulatory assessment principles for controlled facilities

This document describes the assessment principles to be applied by the Australian Radiation Protection and Nuclear Safety Agency (ARPANSA) when assessing an application for a facility licence as well as approvals under licence for changes to facilities already the subject of a facility licence.
Note: This document has been earmarked for revision.  However, the principles remain relevant and should continue to be used until the document is updated.

Regulatory Assessment Principles for Controlled Facilities:  
PDF 274 kb

Regulatory implications of making changes to the source inventory

This document provides guidance on how to manage changes to the source inventory in compliance with the ARPANS Act and Regulations.

REGULATORY GUIDE: Regulatory Implications of Making Changes to the Source Inventory
PDF 77 kb | DOC 94 kb - (June 2012)

Reporting an accident

If an accident happens, the licence holder must take all reasonably practicable steps to control the accident and to minimise the consequences, including injury to any person and impact on the environment. The licence holder must tell the CEO about the accident within 24 hours and provide a written report about the accident within 14 days.

This guide is provided to assist licence holders in their compliance with regulation 46. The document defines an 'accident' for the purposes of regulation 46 and provides information on when and how such accidents must be reported.

REGULATORY GUIDE: Reporting an Accident
PDF 162 kb | RTF 430 kb - (July 2013)

See Reporting an Accident for further information.

Reporting compliance

This guide is provided to assist licence holders identify the type of information which should be included in quarterly/annual reports to ARPANSA.

REGULATORY GUIDE: Reporting compliance
PDF 348 kb | DOCX 60 kb - (January 2015)

Siting of Controlled Facilities

This document sets out the mandatory requirements for siting a controlled facility, based on legislation and International Best Practice. It also provides guidance which may assist an applicant in meeting the essential requirements.

REGULATORY GUIDE: Siting of Controlled Facilities
PDF 479 kb | RTF 2.73 mb - (August 2014)

Source inventory workbook

The Source Inventory Workbook (SIW) is the form approved by the CEO for licence applicants/holders to record details of all controlled material and controlled apparatus to be dealt with under an ARPANSA licence. An explanation of terms and required information is provided on the first worksheet.

Source Inventory Workbook: see Regulatory Forms
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Surrender of a facility licence and release from regulatory control

This guide is provided to assist the determination of whether the CEO should accept the surrender of a facility licence following decommissioning, and release the facility from regulatory control. A licence holder seeking approval to surrender a facility licence should ensure the principles included in this guide are covered in their submission.

REGULATORY GUIDE: Surrender of a Facility Licence and Release from Regulatory Control
PDF 222 kb | RTF 318 kb - (December 2014)

Transport of radioactive material

This guide is provided to assist companies or organisations seeking approval to transport radioactive material within Australia. Approval Checklists and other information on seeking approval to transport radioactive material within Australia can be found at Transport of Radioactive Material.

REGULATORY GUIDE: Transport of Radioactive Material
PDF 247 kb  |  RTF 720 kb - (March 2013)

Wipe testing of sealed sources and use beyond recommended working life

REGULATORY GUIDE: Wipe testing of sealed sources and use beyond recommended working life
PDF 175kb | RTF 570kb - (February 2013)

What to expect during an ARPANSA inspection

REGULATORY GUIDE: What to expect during an ARPANSA Inspection
PDF 2877 kb | RTF 268 kb - (August 2016)



The CEO invites feedback on the usefulness of any of ARPANSA's regulatory documents. Comments may be made via email to licenceadmin@arpansa.gov.au or mail to:

Chief Inspector
Regulatory Services
ARPANSA
PO Box 655
MIRANDA NSW 1490

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contact

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